What does your
admin actually cost?
Slide the hours your week loses to each task below. We will show you the annual bill, and roughly how much of it automation could hand back.
Use your charge-out rate or the wage of whoever does the admin.
What Your Admin Costs
14 hours /week
That is roughly 672 hours a year.
£16,800
a year in time spent on admin.
~£10,080
of that is typically automatable, around 8 hours of your week back.
Estimates based on your inputs. The exact split depends on your tools and processes, which is what the free call works out.
Your Fix Plan
Want to know exactly which of those hours we would automate first, and how? Drop your email and we will send you a short, personal plan.
No spam, no mailing list. One personal reply from a human.
Curious what the automated version looks like? See the automations we build or read the admin tasks to automate first. And if the bigger problem is not enough enquiries coming in, that starts with a website that converts.
Three steps, about a minute.
Estimate your weekly admin hours
Count the work that keeps the business running but does not itself earn anything: quoting, chasing, data entry, scheduling, invoicing, following up.
Set what an hour is worth
For an owner, use what you would bill or what you would pay someone to replace you. Undervaluing this is the most common mistake and it hides the real cost.
Look at the annual figure
Weekly admin looks trivial. The same admin across a year rarely does, and that is the number worth making a decision on.
What the calculator works out.
Admin never appears on a profit and loss sheet as a line item, which is exactly why it goes unchallenged for years. This puts a number on it.
The annual cost of your admin
Weekly hours multiplied by what an hour of your time is genuinely worth, across a working year. The number is usually several times what owners guess.
The share that is automatable
Not all admin can go. Repetitive, rule-based work usually can: data entry, chasing, reminders, copying between systems. Work needing judgement stays with you.
What you would get back
The hours and the money, expressed as something you can weigh against what automating it would cost to build.
Questions about this tool, answered.
How much does admin actually cost a small business?
It varies, but most small business owners we speak to are losing four to six hours a week to work that earns nothing directly. Valued at even a modest hourly rate, that runs into thousands a year, and for an owner whose time bills at a professional rate it is often far more than the cost of automating it.
What admin tasks can actually be automated?
Anything repetitive and rule-based. In practice that means enquiry replies and qualifying, quote follow-up, appointment reminders, review requests, copying data between systems, invoice data entry and reactivating old leads. Anything needing genuine judgement or a relationship stays with a person.
How much of my admin can I expect to automate?
For most service businesses, somewhere between half and three quarters of the repetitive work. We would rather automate one thing properly and prove it than promise to eliminate all of it, because the last stretch is usually judgement work that should stay human anyway.
Is automation worth it for a very small business?
Often more so, because there is nobody to delegate to. When the owner is doing the admin personally at nine at night, every recovered hour is worth what their billable time is worth, not what an administrator costs.
Ready to never lose another customer?
Book a 15-minute call. No pitch. If it's a fit, you're live in 14 days.
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